Photography/Videography
Photographs and/or video recordings will be taken throughout all in-person and virtual events and conferences, including photographs and/or video recordings of attendees. By attending an IMFA event, you grant IMFA the perpetual right to use such photographs and/or video recordings containing your image or likeness in any medium for promotional and other reasonable purposes without compensation, and you hereby release IMFA from any claims or liability in connection with such use.
Annual Conference Discounts
Member discount codes will be sent by email once you renew your membership. Please email kristen@imfa.org with questions or concerns.
Non-Member Policy
Spouses and Guests:
Spouse and guest registration provides entry to the receptions and meals only.
Students:
Students planning to attend must be over the age of 21 or have a waiver signed by a parent or legal guardian. Students assume full responsibility for their personal conduct and safety.
Cancellations
Virtual Event Cancellations:
Substitutions are accepted at any time with no extra fee.
In Person Event Cancellations:
To cancel a registration, contact IMFA immediately for a confirmation notice.
Substitutions are available at any time, free of charge.
30+ DAYS PRIOR TO EVENT:
Refund available, minus a $50 processing fee.
15-29 DAYS PRIOR TO EVENT:
Refund available, minus a $500 processing fee. Members may instead opt to move their registration to the next meeting. Please note that members can move a registration only once.
14 OR FEWER DAYS PRIOR TO EVENT:
Substitution only.
Event Code of Coduct
Policy:
The IMFA is dedicated to a pleasant event experience for attendees. All participants, including but not limited to IMFA staff, speakers, officers, directors, committee chairs and members, other volunteers, sponsors, and other attendees, are expected to adhere to this Event Code of Conduct (“Code of Conduct”). This Code of Conduct applies to all in-person and virtual IMFA events, including without limitation the spring and fall meetings, and meetings of the Board of Directors, committees, and membership.
Alcohol Use:
At many IMFA events, alcoholic beverages may be served. IMFA expects participants at its events to consume alcoholic beverages responsibly. IMFA reserves the right to deny service to participants for any reason and may require a participant to leave the event.
Unacceptable Behavior:
IMFA has zero tolerance for any form of discrimination or harassment, including but not limited to sexual harassment, by participants at IMFA events. This includes:
- Harassment, intimidation, or discrimination in any form.
- Physical or verbal abuse, including unwelcome touching, of any attendee, IMFA staff member, speaker, volunteer, exhibitor, hosting event staff, or other meeting guest.
- Unacceptable behaviors also include, but are not limited to, comments (including jokes) related to gender, sexual orientation, disability, physical appearance, body size, race, religion or national origin, inappropriate use of nudity and/or sexual images in public spaces or in presentations, or deliberate intimidation, unwanted photography/recording, threatening, or stalking of any attendee, IMFA staff member, speaker, volunteer, sponsor, hosting event staff or other meeting guest.
Enforcement & Reporting:
- Participants who are asked to cease any behavior(s) contrary to this Code of Conduct are expected to comply immediately.
- IMFA reserves the right to take any action deemed necessary, including immediate removal from the event without warning or refund, in response to any behavior deemed inappropriate under this Code of Conduct.
- IMFA reserves the right to prohibit attendance at any future event by any individual found to have acted in violation of this Code of Conduct.
- Persons experiencing harassment or hearing of any incidents of unacceptable behavior in violation of this Code of Conduct are asked to contact an IMFA staff member and ask for the Chairman. If the Chairman is not available, IMFA’s Executive Director should be contacted. The IMFA Chairman or Executive Director, as appropriate, is authorized to make a determination, based upon reasonably available facts, regarding whether a violation has occurred and, if so, to take appropriate action in response to the violation.
- A decision made under paragraph 4 immediately above is appealable to the IMFA Board of Directors, but only by a person determined to have violated the Code of Conduct.
- IMFA has no power whatsoever to prevent any person accused of improper behavior who believes such action has caused him or her legal harm from instituting legal action against the person he or she believes has caused the harm.